Terms & Conditions

Quaint Country Weddings Booking Form Terms & Conditions

Introduction:

Quaint Country Weddings includes the company and staff, main covered reception space ie marquee, tipi, yurt or other as detailed on the booking the date invoice, the Church, Church Hall, Star Tent, Gazebo, Toilets, Showers and all structures on or surround the land shall be called the VENUE here on in:

The couple, person or company who have agreed to hire the Venue shall be known as the client from here on in:

  1. Prices

Published prices in our leaflet are a guide only.  Bookings are based on a firm quotation provided in writing.  Quotations are valid for a period of 30 days, thereafter prices may be subject to alteration without prior notice.

  1. Venue Hire
  • To include chosen venue space ie Marquee, tipi, yurt, dome or other as in accordance with your written quotation.
  • Rustic wooden table outside
  • Outside fire pit (one pack of fire logs included) recommend the client brings additional.  The fire pit must not be moved from the initial location as chosen by Quaint Country Weddings.
  • Onsite parking to include overnight parking
  • Access to the venue is 1 day prior to the event, day of event and 1 day after the event until 4pm for cleaning and handing back the venue in the condition it was received.
  • Chinese Lanterns are not permitted.
  • Low noise Fireworks are permitted, only by prior agreed notified in advance.
  • Natural confetti will be permitted
  • Smoking is only permitted away from any building and within outside location
  • Music and bar services to finish weekend evenings at 1am and week days (Mon to Thurs) at 11.30 pm, unless agreed in writing by Quaint Country Weddings.
  • Camping on the site is only allowed by prior booking on the  weddingpitch.uk website
  • We operate a zero-tolerance drugs policy, anyone found participating in the taking of drugs may be removed from the venue.
  1. Additional Services

Any additional services or hire of equipment requests received after booking the event must be confirmed in writing and will be charged as additional.  These additional services will be charged as separate.  Services such as caterers, wedding planners or other hired suppliers will require a deposit at time of (to be agreed) with the full payment must be received 90 days prior to the event (unless agreed otherwise in writing by Quaint Country Weddings)

  1. Confirmation of Booking

On confirmation of your booking, a non-refundable deposit will be payable along with a signed copy of the terms and conditions.  The booking will remain provisional until both the signed terms and conditions and deposit have been returned.  Once received and accepted by Quaint Country Weddings the booking is under contract and will be subject to payment and cancelation terms as set out here.  Where the event is booked within 3 calendar months of the event date itself, immediate payment will be required Long term booking will require the balance payment 90 days prior to the event date, taking into account deposit and any early payments received.

  1. Cancellation & Postponement by Client

Cancellations and postponements must be notified in writing, either email or post (text or messenger cancellations are not accepted).  Charges differ depending on the chosen reception structure as follows:

Marquee Hire: Initial book the date fee (£150) and deposit (£600) is non-refundable.

Other cancellation charges will apply as follows:

  • Over 6 months and under 9 months – 25% of the venue costs.
  • Over 3 months and under 6 months – 50% of the venue costs.
  • Under 3 months – 100% of the venue costs.

Yurt, Tipi or Other Hire: Initial book the date fee (£150) and the deposit (25% of the overall cost) is non-refundable

Other cancellation charges will apply as follows:

  • Over 6 months and under 9 months – 50% of the venue costs.
  • Over 3 months and under 6 months – 75% of the venue costs.
  • Under 3 months – 100% of the venue costs.

Postponements Subject to date availability and agreement in writing.  Postponements are agreed on a case by case basis.

Postponements Then Cancellations – Cancelling a wedding that has already been postponed will be subject to the cancellation charges above.  The cancellation fees shall be charged based on the original wedding date.

  1. Cancellations by Quaint Country Weddings

Quaint Country Weddings reserves the right to cancel a confirmed booking on the following basis:

  • If the client is more than 45 days in arrears with any payment due
  • If the client is in breach of terms and conditions.
  • Force Majeure – in the event that the venue is unable to perform its obligations to the client, in whole or in part, as a result of circumstances e.g. acts of Good, Fire or flood. Government intervention, civil disturbance, war, disaster, strike, labour disputes; not resulting from negligence from Quaint Country Weddings, preventing the supply of services.

In such circumstances, Quaint Country Weddings management may, at its discretion, refund any advance payments made in respect of booking, but shall not exceed the amount paid by the client and will have no further liability to the client.

  1. Damage and Injury
  • A £250 damage Waiver is to be made payable to Quaint Country Weddings 7 days prior to setting up on the first day of the designated event period. This will be refunded to the client upon leaving the venue in a satisfactory and unaffected state.
  • Due to the nature of the venue and freedom of the clients, guests and representatives there are a large amount of dark areas surrounding the venue Quaint Country Weddings are not responsible for any damage, loss or injury to any persons or property on the venue and recommend the suggested insurance (see 8 below) includes allowances for possible damage, loss or injury.
  • The client is responsible to Quaint Country Weddings for any damages to property or theft of property caused by themselves, their guests or their suppliers.
  • The client is responsible for ensuring that any supplier employed directly by them complies with legal stator requirements including the Health and Safety at Work Act.
  • Quaint Country Weddings accepts no liability for the loss or damage of personal effects, including clothing or footwear, brought on the premises by the client, the guests, representatives or contractors employed directly by the client.
  • Quaint Country Weddings are not responsible for any loss, damage or theft to the clients, guests or suppliers or representatives’ vehicles whilst at the venue.
  • Each guest indemnifies Quaint Country Weddings from and against any and all liability to any claims, proceedings or damages result in or arising from the booking or the guest.
  • We reserve the right to charge the client the cost of rectifying any damage, caused by deliberate, accidental, negligent or reckless act, omission, default or cause of the client, client’s guests, or suppliers employed by the client, to the venue.
  1. Insurance

It is strongly advised that the client takes out suitable insurance Cover to protect themselves financially in the event of postponement or cancellation.  The policy should include a suitable level of indemnity in the event of damage caused to the venue.   It is recommended the insurance covers its contents, venue and grounds, to include themselves, guests, representatives and contractors employed.    The insurance must cover the use of a fire pit and the client must adhere to any instructions as provided by the insurance company.

The client should ensure that any contractors or suppliers employed has a Public Liability Insurance (recommend the client obtains copies) and all equipment is PAT tested.

  1. Pictures and Images

We take lots of pictures of the site, events and guests. We may use these images for marketing and promotion purposes. Please tell us if you would prefer that we do not use a picture of you or your guests on our website, social media or elsewhere.

  1. Live Streaming / Security Cameras

Live streaming and security recording may take place, chargeable service, this service relies on outside forces.  The venue is not responsible for:

  • The overall quality of the live streaming service
  • Delays or failure of the streaming service
  • Messages received private or otherwise
  • Links to the streaming service will be private but we cannot guarantee who will view your streaming service
  1. Complaints

Any concerns or issued should be brought to the attention of site staff during the hire period, enabling the opportunity to resolve the situation at the time.

Any complaints following the event should be made in writing within 7 days of the event.

  1. Handing back the Venue
  • The client is responsible in returning the venue back to Quaint Country Weddings in the same condition as received. This includes all clearing of the site of decorations and any goods, removal of all rubbish and commercial waste from the venue.  The client is responsible in ensuring any suppliers instructed by the client removal all goods from the site.  Handing back of the venue to Quaint Country Weddings by 4pm on the day after the event.
  • The client is responsible for obtaining any site permits that may be necessary. The client is responsible and will indemnify the company against any loss or damage suffered by the venue whatsoever the cause unless the hirer has paid the damage waiver fee referred to on the quotation/confirmation of order. In no circumstances will the liability of the Company exceed the total hire charge.
  • The client will remain responsible and indemnify the company against any damage or loss caused by their negligence. In the event of a claim for loss or damage being accepted by the company’s insurers, The Client will be liable for the first £500.00 of any such loss or damage.
  • At the end of the agreed hire period the client will leave the venue and its hired equipment in the same condition as was provided at the commencement of the hire period. This includes removing any new markings through spillages on all flooring and removing any new markings on PVC walls and windows. It is not permitted to apply duct tape onto the PVC walls and windows. In the event of a claim for loss or damage being accepted by the company’s insurers, the client will be liable for the first £250.00 of any such loss or damage.
  1. Deposits & Payment Options – The venue offers two payment options, as follows:

Marquee Structures – Book the date fee (£150) plus a £600 deposit

Tipi & Yurt Structures – Book the date fee (£150) plus 25% of total cost as deposit

  1. A)  Interest Free Direct Debit Option
  • £150 book the date fee – payable when booking your date
  • Choose your monthly amount and payment date.
  • Deposit included as part of the direct debit plan
  • Monthly amounts may differ to suit finances.
  • Direct debits must start within 60 days of book the date.
  • Full balance paid 90 days before to your wedding.
  1. B) Pay as and When Option
  • £150 book the date fee – payable when booking your date
  • Full deposit due on within 60 days of booking your date
  • Interim payment (25% of overall cost) 180 days prior to the event
  • Top up payments may be paid at any time.
  • Full balance paid 90 days before your wedding

Damage waiver fee of £250 to be paid 7 days prior to the event (See section 7 above)

Deposits payable via bank transfer, cheque or by card over the phone

Booking the date first come first served basis on book the date payments received.

Agreement

By paying the book the date fee the client hereby accepts the terms and conditions as written above.

Postponement Changes:

Where the Government has forced a closure your insurance should cover the costs of all deposits and costs involved, please check their terms and conditions.