FAQ’s
Your venue fee covers all planning meetings at Quaint Country Weddings and phone and email correspondence on the lead up to your wedding day
You are welcome to bring your parents, florist, photographer etc to see Quaint Country Weddings, but please phone to make an appointment. Saturday or Sunday mornings are possible as long as we don’t have an early wedding.
We will need a couple of meetings at Quaint Country Weddings to go through the details of your day – these are generally held about 6 months and 1 month before your wedding.
To confirm the booking for the venue we will require a Book the Date fee of £150.00.
The remaining £600.00 deposit to be paid within 3 months of Booking the Date. (Total deposit £750.00 to include Book the Date fee)
An invoice for the total estimated cost of the event will be raised 26 weeks prior to the event date, 50% of this invoice is due on this date, minus your £750.00 deposit.
The full balance to be paid 90 days before your wedding
We offer an interest free direct debit plan to help budget for your day. The payments can be tailored to your requirements.
We will ask you to confirm your final numbers one month before the wedding, and will invoice you for our venue hire fee, the drinks package which we will have agreed, any additional agreed extras and the returnable damage deposit (£500) less all monies paid prior to this invoice. This account will be due for settlement, with any cheques cleared, twenty one days before the wedding. Refunds will not be given if numbers should drop. Any changes made after this date may result in extra charges
We will balance your account, and return your damage deposit (all being well!) within three weeks of the wedding
The hirer shall be required to pay for any loss or damage to any part of the venue, or any fixtures, fittings and equipment which is caused by the hirer, their guests or suppliers.
The book the date fee and deposit is non refundable
26 to 52 weeks notice 50% charge
10 to 26 weeks notice 75% charge
0 to 10 weeks notice full charges to be made
In the event that the deadline for your final balance has passed, a 5% charge of the remaining balance will be added to your final invoice.
For notice of cancellation to be valid, we must receive it in writing, sent via recorded delivery. If you cannot prove we have received your cancellation letter, it will be deemed that notice has not been given and further charges will apply. A verbal cancellation is not accepted under any circumstances
Deposits are non returnable. We would strongly advise you to take out wedding cancellation insurance when you pay your deposit.
For our insurance purposes the venue CCTV must remain in operation at all times.
Maximum number of guests is 150 (day or evening)
Natural Confetti can only be used in the church yard
No smoking inside the marquee or buildings
During your clearing away balloons with confetti must be burst within the large bins located outside - reason it is difficult to remove the confetti from the floors and grounds
.
We are more than happy to help with advice regarding ceremonies but the arranging of the ceremony is not part of the venue
Church ceremonies and any related charges must be arranged direct with the Vicar, Rev Bill Rowell wkrowell@btinternet.com
Please remember to contact your own local church at least 3 months before your ceremony date in order to read your banns.
For more information regarding church weddings click here
Useful link to include the costs of a church wedding at Trelystan - Recommend Reading
If you prefer an outdoor or inside the marquee wedding ceremony that's no problem you are free to choose your own celebrant to perform your ceremony and who will advise on contacting your local registry office.
Day Before (setting up day) - The marquee and grounds will be open from 9.30 am until 6pm to allow you and your team time to quietly prepare and decorate the venue ready for your wedding day
Wedding Day - 9.30 am until Midnight
Next Day (clear away day) - 9.30 am to Midday All clearing away of decorations, personal items and guests leave the venue before mid day
We offer a Clear Down Package Your possessions will be packed and stored away for collection - all clearing, cleaning and disposing shall be handled by our staff, must be booked in advance - £250.00
The bar closes at 11.50 pm
Firepits are extinguished at 11.50 pm
Last dance is at 11.55 pm
All music finishes at midnight - lights on
Carriages at midnight
The venue closes on or before 12.30 am
Clearing of table cloths and items - midnight
Guests are not permitted in the marquee after closure
It is useful for your guests to have the following information; all of which is available on our website. We can email copies to you for those who have no internet access.
1. Direction map to Quaint Country Weddings SY21 8LD – find us
2. Taxi list (cars can be left here overnight - no overnight sleeping in vehicles permitted) See taxi list details below.
3. Local accommodation list
Here is an example idea of timings on your special day
2.00pm – Ceremony (church or outdoor)
2.45pm – Drinks reception & photos
4.00pm – Guests to find their seats in the marquee
4.30pm – Meal is served
6.00pm – Speeches/cake cutting
7.00pm – Evening guests arrive
7.30pm – Band/Disco starts
8.30pm – Evening food is served
There will be extra staffing costs for weddings starting before 1.00pm and table clearance after 9pm
The licensed bar will be open 30 minutes prior to your ceremony.
The bar closes at 11.45pm
The last dance is at 11:55pm
Carriages and taxis - Midnight
During your meetings prior to your wedding day we will ask for the names and contact details of your disco/band, photographer, florist etc who will be coming to Quaint Country Weddings. We will want to contact them to make sure they are bringing everything they need with them and so that we know what time they are arriving on the day. Please make sure they have a map and directions as some sat navs may take them past the venue.
Please speak to the caterer that you have chosen if you are providing a meal for the band or photographer. Speak to us if you would like to run a bar tab for the band/DJ.
Fireworks, sparklers and Chinese lanterns are not possible due to livestock in the neighbouring fields
Will need to know prior to your wedding of any outside food trucks, bouncy castles, photobooths and activities to enable us to plan their positioning.
Choice of:
Tableware Package
Prior to your setting up arrival, tables will be positioned and table settings laid out (layout agreed before hand). Also included is the hire of : white table cloths, premium cutlery and white crockery, water glasses and water jugs. The Tableware Package allows you to add your own personal touches without the stress of setting up. Price £7.50 per setting.
or
Standard DIY Package
You and your team position and set your table places, will have access to:
14 x 6ft round tables - seating up to 12 guests (10 is more comfortable)
2 x 5ft round tables (seat up to 10)
Traditional trestle tables are available to create a traditional long top table and for serving buffets etc
Rustic long trestle style tables for seating your guests may be hired in, at your cost, from companies such as Tipples in Shrewsbury - we require 2 weeks notice in order to arrange staff to remove our own tables
150 x Cheltenham banquet chairs - chair covers are not required but you may choose to add your own style using covers or sashes
If you are planning to set up the day before your event it is a good idea to bring everything with you on this day. We will be there to discuss your requirements and help with any last minute details.
Note:
Due to Health & Safety we are able to supply the use of ladders.
For safety reasons any candles must be displayed in jars or in lanterns. Staff are happy to light candles / tea lights on the tables
Please be advised that alcoholic favours are not permitted as their consumption on the premises cannot be monitored.
Tablecloths, napkins, table glassware, crockery & cutlery can all be hired separately and ready for your arrival
We welcome children and pets but please be advised there are several grass and flower banks on the venue.
Please ensure children are supervised at all times.
Owners of pets must clear away and safely dispose of mess created by their pet
We offer hire items to help with your decorations or tableware to include
Glassware
Tablecloths
Crockery
Cutlery
Decorations
Prosecco wall
4ft LED LOVE letters
Please ask for our list of items
The venue includes a large oak bar with display Welsh dresser behind. We are in the process of applying for a premises license allowing us to serve and store alcohol on site.
In the meantime your own bar supplier may use our bar providing they clear away after use.
Your bar supplier is responsible for applying for your TEN's license (Temporary Event Notice) covering both the sale of alcohol and playing of music during the event click here for more info
Your bar must liaise with us at least 2 weeks before arriving on site and able to display the TEN's license prior to set up.
We offer glass hire for welcome drinks, water glasses, wine and flute glasses please ask for details
In addition to our own stock, we are unable to store any alcohol on the premises during unstaffed times.
Couples and guests are not permitted to bring their own alcohol onto the grounds without prior consent. Any unauthorised alcohol will be removed from site and may be requested back upon leaving the venue.
We do not permit under age drinking
We do not restrict you from choosing your own catering suppliers
The venue does not include any cooking equipment - your caterers are responsible for bringing any equipment they find necessary to supply you with the services they have agreed.
Actual cooking of food in the marquee is not permitted.
If your caterers are bringing extra weather cover or require additional space they must contact us in order that we can ensure the necessary area is available for their arrival.
Your caterers can hire additional cover - 2 weeks notice would be required
If you are planning food trucks or outside catering please let us know in order that we can allocate electric and a pitch prior to their arrival.
Caterers are responsible for clearing the disposing of their own waste.
Food must not be left out in normal ambient conditions for more than 4 hours. No food is allowed to remain in the marquee overnight. If your caterers are planning to have left site before clearing please discuss with us the options available.
Music must be played under the maximum 98 dB level limit.
All music using any form of amplifiers or speakers must be played from within the marquee designated area.
Bands can play until 11pm (Friday / Saturday) and 10.30pm (Sunday to Thursday)
DJ's or streaming music until midnight (Friday / Saturday) and 11.30pm (Sunday to Thursday).
Un-amplified music can be played outside within the venue grounds before 7.30 pm.
We operate an Environmental Health authorised sound limiter to ensure the authorised dB levels are adhered to. By design, a marquee only has canvas walls. The canvas does not absorb soundwaves therefore a sound limiter is required to stop high level noise from travelling down the valley.
Just to explain if music is played too loud – The limiter displays a traffic light system warning musicians if the music is exceeding the limit. If the music is played over the limits (approx 98 dB) for more than a few seconds all power to the music is temporarily cut for 1-2 seconds.
Just to confirm the noise level permitted in the marquee is loud, you and your guests will be able to sing and dance away as expected. The sound allowed is just not rock festival level.
DJ's – In our experience all DJ's can play loud music and within the limit. DJ's wanting to talk loudly over the music supported by a very base microphone may breach the limiter. We do tell the DJ's this prior to set up to avoid any problems.
Bands – in truth NO band enjoys working with a limiter as bands prefer to play and sing as loudly as possible. The limiter in effect reduces their natural performance.
On experience the base /drum kit causes most of the problems, the more professional the band with an electric drum kit usually have no problem. If the band is a friend of a friend with no knowledge of a sound limiter they may have problems.
If you are planning on including a live band please ask them to contact us prior to booking so we can ensure they are happy to operate with a limiter.
We can not turn off the limiter it is up to your band or DJ to play within the limits set by the Environmental Health. Any tampering with the limiter equipment will result in terminating all music played.
We do not permit any camping, caravans, campervans on site please ensure guests arrange their own accommodation or transport
Below is a list of local Taxi companies.
Ruth's Taxi, Welshpool - 07729 103642
Wrights Taxis Ltd, Welshpool - 01938 552531 (also provides a mini bus)
Amber Cabs , Welshpool - 01938 556611
Stonebridge Taxis , Welshpool - 01938 555119
Shrewsbury Taxi - 01743 242424
Simon Car, Shrewsbury - 01743 225229
Cookson Travel, Welshpool - 01938 553465 (provides mini bus)
It is sensible to book taxis in advance – please enclose the list with invitations, so that guests can organise their transport. If a group are going to one place it may be cost-effective for them to organise a mini bus or coach.
Here is a list of local accommodation
We have a list of
recommended suppliers – their prices are not included in our venue charges and we are not responsible for any services provided.
Full T&C’s can be found here
Marquee & Grounds Include
- Commercial ivory lined marquee – overall size 24m x 9m consisting of
- 21m x 9m reception space
- 3m x 9m catering area adjoining (subject to availability)
- Wooden dance floor throughout
- 4m x 4m high peak entrance pagoda (subject to weather conditions)
- 3 x 8 arm chandeliers
- 6 x internal wall wash up lights
- Fairy lights within the ceiling lining
- Oak bar and drinks dresser – available for your mobile bar company to use
- 150 Cheltenham beach wood banquet chairs
- 14 x 6ft round tables (fit up to 12 guests) 2 x 5ft 6″ round tables (fit up to 10 guests)
- 8 Rustic trestle tables – ideal for top table, and displays
- Additional canteen trestle tables ideal for buffet tables
- Cake table
- PA sound system and two speakers
- 2 x wireless microphones
- Firepit (no fire permitted after closure)
- 20 KVa mains electric
- Two showers
Optional upgrades available
Useful Help Guidance
Pre-Wedding Check list – Use this guide nearer your wedding day to tell us what tables, chairs and extras you require. We can ensure all the right equipment is ready on site when you arrive to set up.
Who Does What? – Not sure who to delegate your jobs to – The smooth running of your day is organisation – Use this list to pre-organise set jobs to do on the day. Remember you will have two event staff included (1pm to 7.30pm) to help with various jobs.
Supplier Contact form Nearer your day let us know who your chosen suppliers are so we can contact them to help with wedding morning set up and electrical requirements.
What to Bring With You We know you will have lots of personal items and decor to help set up. Here will you find a reminder list of the basic tick list.
Useful Links:
Don’t forget the after celebration clear up.
If you find the thought of clearing up after your wedding daunting please ask family and friends to help before the event. We would like the venue and grounds to be cleared by 1200h on the day after the wedding and handed back to us in the same original condition. There will will be a large dumpy rubbish bin and glass recycling bin on site available for your use. Your suppliers must remove their own rubbish from site. Any rubbish or clients items to be cleared away.
No pre-wedding or post wedding closure parties are permitted (unless confirmed in writing)
Guests behaviour and actions are the full responsibility of the wedding couple
No camping permitted unless confirmed in writing
*Temporary Event Notices requirements – (Your bar normally applies for the licence for you)
Licensable activity includes:
